Home : : Services : : Lotus Notes to SharePoint Conevrsion

Lotus Notes [an IBM product] is a very popular Email, Calendaring, and Applications Platform that assists organizations and workgroups collaborate, learn and work better together.

IBM is shifting its Notes/Domino architecture from its traditional Notes foundation to its IBM Lotus Workplace collaborative architecture centered on WebSphere, DB2 and Sun Microsystems Java standards. This move makes development, enhancement and maintenance of the Lotus Notes platform more expensive and needing different skills of the departments managing Lotus Notes. The J2EE platform needs an advanced understanding of Object Oriented paradigms that is not easily acquired.

On the other side, the Microsoft Outlook/Exchange, Active Directory, and SharePoint based infrastructure for email, directory services, application and collaboration architecture built on the Microsoft Office System, Windows® SharePoint™ Services, and the Microsoft .NET Framework have proven to be widely adopted and business user friendly with widespread adoption in the developer community and easy to use tools. Additionally, the Microsoft Office and .Net platform are easily extended and have proven to be more of a logical choice for Lotus Notes based organizations and developers given that the development of applications in the Microsoft Platform is so much more easier and the scripting languages of the current Lotus Notes Platform is very similar to the .Net scripting models.

These are compelling reasons for many organizations to migrate to the Microsoft platform.

Migration, however, is a daunting task. Optimus BT simplifies the migration process of Lotus Notes to a Microsoft Platform due to our know-how and the tools/web parts that we have in our repertoire to make this process easier on our customer.

 Lotus Notes Email migrations to Microsoft Exchange

Migrating Lotus Notes email to Microsoft Exchange involves a multi-step process of migrating Directory, Address Book, Calendar and finally email from the Lotus Platform to the Exchange Platform. This process in large and mid-size organizations needs careful planning. Additionally, considerations need to be given for drawn out migration schedules where co-existence of both the Lotus Notes and Exchange environments becomes necessary – either due to the fact that the migration is done in stages based on geographical locations or due to the presence of large number of lotus applications. There are several other considerations that are necessary including archives user emails that users would want to migrate, synchronization of directory, and calendar entries in a drawn out migration schedule, and the issue of using the Microsoft connectors [and the stability issues that many organizations have concerns about] regarding the Microsoft Connectors.

Optimus BT can help organizations plan effective strategies for migration and help in the migration of Lotus Notes email to Exchange based on our methodology.

  • Read more about how Optimus BT has helped one of the World’s leading diversified manufacturing company integrate an acquisition by migrating a large Lotus Notes farm to Exchange.

Migrating Lotus Notes applications to a Microsoft Platform

In addition to migrating Lotus Notes email to Exchange, several organizations have line of business applications that have built and maintained over the years in Lotus Notes that are either aging, or do not have support for, or are not web enabled. Optimus BT helps organizations move Lotus Notes applications to a Microsoft based SharePoint and .Net platform and helps bring these applications to a more standard and supportable architecture so System administrators and Microsoft developers can support the applications.

Optimus BT can help organizations plan effective strategies for migration and help in the migration of Lotus Notes email to Exchange based on our methodology.

Optimus BT has helped migrate the following types of applications from Lotus Notes to SharePoint and .Net Platforms –

  • Document Libraries – These type of applications or databases can be moved to the SharePoint platform with minimal customization within the Document Libraries and other infrastructure available within SharePoint.

  • Form based applications/databases – Most Lotus Notes applications within organizations fall into this category where the application is a set of input forms that are being stored. These applications can be migrated to SharePoint Form Libraries or .Net based SQL Server Forms.

  • Workflow applications – There are some Lotus Notes applications that need approvals or complex routing logic that can be migrated to SharePoint along with our bundled Optimus Workflow product to create quick workflow applications in SharePoint Portal. This type of migration is also usually less complex. We also utilize Workflow products from our partners to deliver solutions for migrating Lotus Notes workflow solutions.

  • Reporting applications – These applications are pulling information from multiple sources into Lotus Notes. These applications can be migrated to a Microsoft SQL Server Reporting Services based application, or a SharePoint Dashboard based application. We can also use the Optimus Reporting Dashboard in combination with SQL Reporting Services to pull information into SharePoint Portal. Depending upon the Data transformations, the reports and any enhancements needed these type of applications are of medium complexity. But using Optimus Reporting Dashboard and using our methodology should make this migration less complex for your organization.

  • Custom Applications – These are applications that are complex applications in Lotus Notes that have been developed over the years and need to be re-written in a .Net based application architecture. Optimus BT has talented .Net architects and developers that can kick start this development process for you if you do not have internal teams that have the knowledge.

Lotus Applications Co-existence with Exchange Email – the Doc Links Issue

During large scale migrations and co-existence from Lotus Notes environments to a Microsoft environment often times there are several factors that need to be planned for before and after migration. One of the key issues is to be able to co-exist Lotus Applications while migrating the Lotus Mail to Exchange. The doclinks that are used as part of Lotus applications to notify and in context allow users to edit applications directly from Lotus email is a very important feature and needs to be supported in the Outlook/Exchange Environment. Optimus BT has developed a solution framework and an implementation methodology to make this type of a co-existence environment work within large organizations

Optimus BT Partnerships

Optimus BT has partnered with different providers including CASAHL technologies, Quest software, Genii Software, and Skelta among others to be able to provide the various features required to migrate from Lotus Notes to a Microsoft environment.